Compliance
Compliance Guidelines
The DMW Group believes that contributing to society while respecting laws, social norms, and ethics is essential for the long-term success of the company and for fulfilling our role as a responsible corporate citizen. To this end, we have established the DMW Group Code of Conduct as our core compliance guideline. By ensuring thorough awareness and understanding of this Code among all officers and employees, we continue to strengthen our risk management and compliance framework.
Compliance Promotion Committee
The DMW Group has established a Compliance Promotion Committee as a subcommittee under the Board of Directors. The committee is responsible for monitoring the Group’s compliance and risk management, preventing compliance violations, determining and implementing appropriate responses to any issues that arise, and overseeing measures to prevent recurrence.
Roles and Responsibilities of the Compliance Promotion Committee
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1. Planning, implementation, and reporting on Compliance training and other initiatives
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2. Management of compliance and risk-related information, including monitoring legal and regulatory changes, gathering and sharing internal and external information, and maintaining records and documents related to compliance and risk management
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3.Identification of risks requiring action by the DMW Group, determination of appropriate response measures based on the level of risk, and assignment of responsible parties
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4. Formulation of response policies for compliance violations, development of specific recovery measures, and assignment of responsible parties
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5. Progress reporting on matters decided under the previous item
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6. Determination of corrective actions and recurrence prevention measures based on the root cause of compliance violations, as well as assignment of responsible parties
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7. Evaluation of the effectiveness of corrective actions and recurrence prevention measures for compliance violations
Committee Composition
Chairperson: Director in charge of Compliance (Division Manager of the Administration Division)
Members: Directors (Division Manager of Sales Division, Division Manager of Production Division), Outside Directors who are not Audit and Supervisory Committee members, all Executive Officers, Legal Advisor
Observers: Directors who are Audit and Supervisory Committee members, General Manager of the Internal Audit Office
Secretariat: General Affairs Department
Reporting to the Board of Director
The Chairperson reports to the Board of Directors on the convening and discussions of the Compliance Promotion Committee, following prior reporting to the Audit and Supervisory Committee.
Harassment Response Measures
In our "DMW Group Code of Conduct," we stipulate that we will not engage in any acts that infringe on human rights, such as harassment in the workplace.
Workplace harassment is a Social Responsibility unacceptable act that unfairly infringes on the personal dignity of workers, prevents workers from fully utilizing their capabilities, and is a problem for companies as it disrupts workplace order and business execution, affecting Social Responsibility standing.
We believe that it is the responsibility of a company to ensure a healthy working Environment free of harassment, and have established this policy.
This response applies to all employees of our company, including customers and employees of business partners.
Establishment of Internal Reporting and Harassment Consultation Hotlines
The DMW Group has established internal reporting and harassment consultation hotlines with the aim of promoting early detection and correction of legal and regulatory violations, and to further strengthen compliance across the Group. We also work to ensure that all employees are fully informed on how to use these channels.
For internal reporting, the Group provides direct contact points to the Chairperson of the Compliance Promotion Committee, to a full-time Audit and Supervisory Committee member, and to an external attorney or law firm with expertise in handling whistleblowing cases (other than the company’s regular legal advisors).
In addition, we have set up dedicated internal and external hotlines specifically for harassment-related consultations.
Compliance Training
The DMW Group Code of Conduct clearly states our commitment to understanding and complying with the rules of the business community and to ensuring that no acts of harassment or human rights violations occur in the workplace.
We conduct annual compliance training tailored to each organizational level. In fiscal 2023, all 59 eligible employees (100%) completed the training. These sessions are part of our ongoing effort to foster a strong awareness of compliance and to enhance employee knowledge through continuous education.
Harassment training session